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TOUGHCREW

For martial arts schools Teach more. Chase less.

Software for martial arts schools and BJJ academies. Made in Sydney.

Kaizen Gym logo

Roughly how many hours a week does ToughCrew save you or your coaches?

“In terms of admin it has reduced several hours per week”
Jimmy, Kaizen GymPenshurst, Sydney

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See how it works for your gym.

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A coach teaching a class on the mats

Kids class · 4:30pm

Mia checked in by Mum

Every grading on record.

Belts and grading history for every student.

Jordan P.

Blue belt · 2 stripes

Graded Jun 2026

Grading history

  • Mar 2025
    White, 4 stripes
  • Nov 2025
    Blue
  • Jun 2026
    Blue, 2 stripes

Kids' classes, handled.

Parents book for their kids and check them in with a QR code.

Wednesday

4:30pm Kids Class

12 of 14 bookedAges 6–9
  • MMia L.Booked by MumChecked in
  • LLeo S.Booked by DadChecked in
  • AAva K.Booked by MumBooked
  • NNoah T.Booked by DadBooked
  • ZZara P.Booked by MumBooked

Scan to check in

Mia checked in by Mum

Membership active · booked

Stop chasing fees.

Stripe billing. Failed payments retry on their own.

Alex M.

Unlimited classes · monthly

Active
HoldSuspendCancel

Recent activity

  • Payment failed: card declined3 Nov
  • Retried automatically4 Nov
  • Payment succeeded4 Nov
  • Card updated by member in Stripe portal5 Nov

Turn trial enquiries into students.

Every enquiry in one inbox, followed up for you.

Lead inbox

  • Sophie R.Instagram lead ad · 2mSMS sent
  • Dan K.Website form · 1hEmail sent
  • Ella T.Facebook lead ad · 3hSigned up
Who hasn't visited in 3 weeks?

3 members haven't been in for 3 weeks:

  • Ben H. · last visit 24 days ago
  • Grace N. · last visit 27 days ago
  • Liam F. · last visit 31 days ago

Send them a text

We move you over. Free.

Your members and memberships come across. Nobody is charged twice.

A karate black belt in a forward stance, fist out

Questions?

What is ToughCrew?

Gym management software for independent gyms in Australia: bookings, check-in, billing, workouts and leads in one system, with an app for your members.

Does it handle belt gradings?

Yes. Record each grading and every student keeps their belt and grading history.

Can parents manage their kids' accounts?

Yes. Parents manage their children’s profiles, book their classes and check them in with a QR code.

Can I switch from my current gym software?

Yes, and we do the move for you at no charge.

Can I buy individual subscriptions?

Yes. We can also customise it for you.

Can you white-label the app for my gym?

Yes, we can do all of that. Send us a query and we'll work it out with you.

Book a 15-minute call